Minutes of Past PC Meetings
18    January   '10
29    March     '10
18    January   '10
25  November   '09
02   November  '09
02  September  '09
15     June     '09 20     April     '09
23  February    '09
12  February    '09
12    January   '09
24  November   '08
27   October    '08
06   October    '08
22  September  '08
11  September  '08
01  September '08

Merrylee Primary School Parent Council Constitution  

1.         This is the constitution for Merrylee Primary School Parent Council 

2.   The objectives of the Parent Council are:

• ·         To work in partnership with the school to create a welcoming school which is inclusive for all parents and carers.

• ·         To promote partnership between the school, its pupils and all its parents and carers.

• ·         To develop and engage in activities which support the education and welfare of the pupils.

• ·         To identify and represent the views of parents on the education provided by the school and other matters affecting  the education and welfare of the pupils.

• ·         To support and encourage the activities of the Parents’ Association which is a sub committee of the Parent Council. (The football club is run by the Parents’ Association.)

3.      The membership of the Parent Council shall be as follows:-

• ·         A maximum of fifteen individuals comprising maximum; thirteen parent members and two members of the teaching staff.

• ·         There will be a minimum of one member from the Parents’ Association.

• ·         The Council will endeavor to recruit a co-opted member from the wider community.

4.     Members of the Parent Council shall be selected for a period of two years

 after which they may put themselves forward for re-selection if they wish.

All the parents of children at the school have a right to put themselves forward for membership of the Parents Council.  Notice for receipt of applications for membership shall be posted two weeks before selection.  If more applicants are received than positions available, positions will be allocated   by drawing lots.  The Chair shall have final say.

5.The Chair, Secretary and Treasurer of the Council will be agreed by the Parent     Council members immediately following its formation.  The Parent Council will be chaired by a parent of a child attending Merrylee Primary School.  If the child ceases to be a pupil, a new Chair will be agreed at the next meeting of the Parent Council.

    Office bearers will be re-selected by the Parent Council on an annual basis or by agreement at the annual meeting of the Parent Forum.

6.    The Parent Council is accountable to the Parent Forum for Merrylee Primary School and will make a report to it at least once each year on its activities on behalf of all the parents.

       If a minimum of fifteen members of the Parent Forum request a special general meeting to discuss issues falling within the Parent Council’s remit, the Parent Council shall arrange this.  Alternatively if an appeal by a smaller number of parents is made directly to the Chair, the Chair will act reasonably in considering whether a meeting shall be arranged.  The Parent Council shall give all members of the Parent Forum at least (two weeks) notice of the meeting and, at the same time, circulate notice of the matter, or matters, to be discussed at the meeting.

7.    The Annual Meeting will be held in September of each year.  A notice of the meeting including date, time and place will be available to all members of the Parent Forum at least two weeks in advance.  The meeting will include:

• ·         a report on the work of the Parent Council and any committee(s)

• ·         selection of the new Parent Council

• ·         discussion of issues that members of the Parent Forum may wish to raise

• ·         approval of the accounts and appointment of the auditor

8.    The Parent Council will meet at least once in every term.

       Should a vote be necessary to make a decision, each Council member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.  Any two members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one week notice of date, time and place of the meeting.

       If a Parent Council member acts in a way that is considered by other members to undermine the objective of the Parent Council, their membership of the Parent Council shall be terminated if the majority of members agree.  Termination of membership would be confirmed in writing to the member.

9.    Copies of the minutes of all meetings will be available to all parents of children at Merrylee Primary School and to all teachers at the school.  Copies will be available from the Secretary of the Parent Council.

10.   Meetings of the Parent Council shall be open to the public, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis.  In such circumstances, only members of the Parent Council and head teacher, or his or her representative, can attend.

11.    The Treasurer will open a bank or building society account in the name of the Parent Council.  Withdrawals will require the signature of the Treasurer and one other Parent Council member.  The Parent Council shall not be limited to opening one bank account.

       The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting.  The Parent Council accounts will be audited by the auditor appointed at the previous Annual Meeting.  The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.

12.   The Parent Council may change its constitution after obtaining consent from members of the Parent Forum.  Members of the Parent Forum will be sent a copy of any proposed amendment and given reasonable time to respond to the proposal at an EGM.

13.   Should the Parent Council cease to exist, any remaining funds will be passed to the education authority to be used for the benefit of Merrylee Primary School where this continues.

For More Information Contact:

Merrylee Primary School Parent Council
68 Ashmore Road, Glasgow, G44 3DD
Tel: 0141-637 8569
FAX: 0141-637 6915
Internet: contactus@merryleeprimarypc.org

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